UOAF Event Checklist

Pre-Event Start

1. Ensure copy of event google form survey is made
2. Use windows snipping tool to capture full list of attendees on discord before event start. This will be used later for post-game survey and for collecting attendee metrics.

Event Start

1. HW Readiness
   1. Run an Instant Action to ensure that your controls and Track-IR are functioning properly. Make sure you are in ramp
   2. Restart BMS. You MUST restart BMS (since BMS 4.34)
2. For new comers
   1. Share SOPs link - tell them to review it
   2. Every flight should have an experienced UOAF member in it to avoid jankiness
   3. Upload/BW for connection
3. Bring up dedicated server/IVC
4. Share IVC/server IP in #saturday-events
5. Fill Reserved Slots
6. Introduce Moderator/s
7. Introduce Event
8. Introduce Package Leader
9. Handoff control to Package Leader

Package Leader Briefing

1. Explain the Plan
2. Cover datalink procedures
3. Comms if different from BMS briefing
4. Answer Flight Leader questions
5. IVC checks in flight order, as per briefing (F1)
6. Final check on new comers: an experienced UOAF member should be in each flight.

Flight Briefing

1. Players move to Individual flight channels for briefing
2. Flight leader explains the plan
3. Answer questions

Pre-Flight Procedures

1. Players return to Briefing Room
2. Package Leader or Moderator/s answer any final questions
3. Take 3 minute break and sort out any issues.

Moderator read SOPs

1. Please mute but do not deafen discord during the flight
2. Use Shift-T to chat in game if you have technical issues
3. If you have an issue close BMS and IVC. Get your issues sorted out, use Instant action to check flight controls, then relaunch BMS and reconnect. Every time you enter 3D, you must restart BMS entirely.
4. We are only allowing one reconnect attempt per event. So make sure you verify everything works if you need to reconnect.
5. GO over landing procedures
   1. Overhead break or...
   2. Visual Approach
6. After you land and exit BMS or if you get knocked out, jump down into the debrief channel to chat with others.
7. We will commit as Taxi
   1. If you have previously flown Ramp, safely commit while paused and switch to Taxi
   2. Be sure to cancel back to 2D
8. Recon a target in 2D to pre-load your cache and speed your load-in time

Commit to 3D

1. Save the Campaign
2. All pilots should switch the clock to x16. (Don't forget to do this on your client if you're the admin.)
3. Double-click your flight and your seat and save your data cartridge.
4. Commit the server to 3D to Taxi.
5. Before T-00:06:00, switch the server to Ramp.
6. Order all pilots to commit to 3D.
7. Mute Discord

Post-game

1. Exit the game
   1. Press escape, count down from 5 seconds
   2. Press E, count down from 5 seconds
   3. wait for sound to indicate you are outside of the cockpit view, then wait for 2d
   4. If stuck, alt tab out, reference the BMS server 4.34 dos prompt
      1. Press 1 to enable drawing primitives
      2. Press 2 to enable drawing patches
      3. Press 3 to enable drawing the scene
      4. Now you should be able to see the menu, and correct accordingly.
2. direct message each event attendee with a link to the survey and a greeting like this:
3. Update metrics here

"thanks for attending UOAF 394 today! If you have a moment we'd love to hear your feedback on the event in this very short survey: LINK HERE it will help us improve our events, processes and cater them to your interests better. Thanks for your involvement in our community and please come again."

Debrief

1. Use windows snipping tool to capture count of people in the debrief room, this will feed into the metrics for debrief attendance.
2. Verbal debrief: for each flight lead
   1. 3 minute time box per flight.
   2. High level beats of the mission
   3. What went well
   4. What we can do better next time
   5. Timeboxed to roughly 3 minutes each.
3. Tacview
   1. No timebox - optional part for those who want to stick around and shoot the shit.
   2. Unstructured "lets look at cool shit" part